Inveck quotes according to each client’s requirements rather than publishing rates. This guide helps you prepare for a quote and compare proposals.
Why a vendor may quote per requirement
Two warehouses of the same size can need very different things: one runs a single shift with a barcode printer and a Tally export, the other runs three sites, offline counting and an ERP integration. A vendor may prefer to understand the operation before quoting, so the quote fits what you actually need.
What to have ready when you ask for a quote
These are points a buyer can prepare before talking to any vendor. Bring your own answers, and ask each vendor how each point affects their quote.
- Locations: one warehouse or several? Do counts need to consolidate across them?
- Floor users and devices: how many people count at once, and on whose phones or scanners?
- SKU volume and count rhythm: a full wall-to-wall count twice a year, or weekly cycle counts? Tell the vendor which you run.
- Connectivity: do your sites need offline counting with later sync? Ask how offline support affects the quote.
- Integration: Excel exports, or a live ERP or Tally integration? Ask how each option is scoped.
- Tagging hardware: are barcode or QR labels and printers included in the quote or bought separately?
- Evidence and audit needs: if external auditors or banks review your records, ask how photos, signatures, timestamps and audit trails are covered.
- Onboarding and support: what training, data setup and post-go-live support are included?
How to compare proposals
Ask each vendor the same questions and compare the answers side by side.
- What is included: onboarding, training, support, and any annual maintenance charge.
- How the price is structured: subscription, per user, per warehouse, per count, or one-time.
- What changes the price later: adding a warehouse, more users, or a new integration.
- Who owns the data and how it exports if you leave.
- References from an operation similar to yours: same industry, similar size.
The comparison that matters
A proposal only makes sense against what counting costs today. The categories to weigh are count time and recount labour, production paused for counting, audit preparation effort, and write-offs from variance found too late. Putting your own numbers against those categories, even roughly, tells you more than any rate card.
How Inveck handles it
Inveck quotes according to each client’s requirements and does not publish rates. If you would like to discuss your requirements, the team is available through the demo page: inveck.com/contact-us.
